Application Process

Kyoto International Community House(kokoka) facilities can be used for plays, concerts, exhibitions, symposiums, conferences, tea ceremonies, lectures, parties, etc. LAN(cable) is available in the Event Hall, the Special Conference Room, Conference Rooms 1,2,3,4 and the Seminar Room.

　

Amazing points of Kyoto International Community House(kokoka).

We have facillities suitable for all types of events.

  • Point① Facilities with beautiful views. You can enjoy the four beautiful seasons of Kyoto.
  • Point② Excellent accessibility. A 5 or 6 minutes walk from Keage subway station.
  • Point③ Kyoto International Community House(kokoka) makes it posible to combine your event with sightseeing! This is a handy starting location to visit many tourist attractions such as Heian Jingu Shrine, Nanzenji Temple, Eikando Temple, etc.
Facilities Available for Rent 　

Application Process

For rental of all facilities, applications are accepted beginning twelve months prior to the month in whitch the event is scheduled. If the reception start date (the first day of every month) is on a Monday when we are closed, the next day will be the first day for receiving applications.

  • ★Please contact us in case of international exchange events or an international conference, etc. that requires reservations be made in advance of the above mentioned dates.
  • ★The application deadline for the event hall is one month before the day of use.

1．Check facilities availability

Click the button below (Japanese) to see when it is possible to rent our facilities or inquire about it. (075-752-3010)

Facilities Availability 　

2．Call us

When you have decided the date to use our facilities, please call us to confirm availability. (075-752-3010)
＊Your application has not been completed yet. Please fill out the application form and give it to us.

　

3．File an application form

Please file an application form at Kyoto International Community House (kokoka). If you cannot come, please download it below, and send it to us by regular mail, fax or e-mail.

Application Form（Excel） Entry Example（PDF）

＊We cannot accept reservation inquiries directly from overseas. Please inquire more details.

Addess

2-1, Torii-cho, Awataguchi, Sakyo-ku Kyoto 606-8536
FAX:075-752-3510　E-mail:office@kcif.or.jp

　

4．Payment

Please pay rental fees within two weeks after submitting your application.
If you cancel after your application has been submitted, we will charge a cancellation fee. Please inquire more details.

User's Guide（PDF）*Japanese

5．Application complete

Your application is complete when you will receive confirmation of your reservation.
If you reserve the Event Hall, you must meet with the Event Hall staff to confirm your rental details at least one month before your reservation day.
＊Please keep a copy of the application form and bring it on the day of your event.

Using the facilities

1．Obtaining the key

Please show a copy of the application form at the information desk of Kyoto International Community House (kokoka), and we will give you the key.

2．Returning the key

After using the facilities, please return the key to the information desk of Kyoto International Community House (kokoka) by the ending time of your event.

FAQ

Facility Usage Fee

     

     

    Weekdays

    Morning
    9:00～12:00    		 Afternoon
    13:00～17:00    		 Night
    18:00～21:00
    Event Hall 25,300yen 36,700yen 30,500yen
    Special Conference Room 23,500yen 34,500yen 30,000yen
    Conference Room 1 4,700yen 6,600yen 6,000yen
    Conference Room 2 4,700yen 6,600yen 6,000yen
    Conference Room 3 3,900yen 5,700yen 5,000yen
    Conference Room 4 3,900yen 5,700yen 5,000yen
    Seminar Room 9,500yen 13,400yen 12,000yen
    Annex 13,200yen 18,300yen 16,000yen

    Saturdays, Sundays, Holidays

    Morning
    9:00～12:00    		 Afternoon
    13:00～17:00    		 Night
    18:00～21:00
    Event Hall 30,300yen 44,200yen 36,500yen
    Special Conference Room 28,300yen 41,500yen 36,500yen
    Conference Room 1 5,700yen 8,100yen 7,400yen
    Conference Room 2 5,700yen 8,100yen 7,400yen
    Conference Room 3 4,700yen 6,500yen 5,900yen
    Conference Room 4 4,700yen 6,500yen 5,900yen
    Seminar Room 11,200yen 15,900yen 14,300yen
    Annex 15,700yen 22,100yen 19,200yen

    • ・Half-charges apply for use of the Event Hall and the Special Conference Room for preparation and rehearsals.（Fractional fees of less than 100 yen will round up）
      ＊However, this is only available if you are using the facility also for the actual event.
    • ・You can only extend your time for 30 minutes, and the usage fee will be increased by 50% for those 30 additional minutes.
      　Extension is extra charge, and limited to a maximum of a half-hour. Facilities cannot be used before 9:00 and after 21:00.（Extensions of less than 30 minutes will round up to 30 minutes, and fractional usage fees of less than 100 yen will round up to 100 yen.）

    Cancellation

    • ・If you need to cancel your reservation, please let us know immediately and submit a cancellation notification form.
    • ・If you cancel after your application has been submitted, we will charge a cancellation fee as shown in the table below.
    Day of Cancellation Notice Registration Date ～ 180 days before the scheduled day of use 179 ～ 30 days before the scheduled day of use Less than 30 days before the scheduled day of use
    Cancellation Fee 20％ of the facility usage fee 50％ of the facility usage fee 100％ of the facility usage fee

    • ＊Fractional fees of less than 10 yen will round up
    • ・However, if your reservation is canceled due to an unforeseen circumstance on the Kyoto City International Foundation’s side, you will receive a full refund.
    • ・Even if you have not paid for the usage fee at the time of your cancellation, you will still be charged with the cancellation fee.